Sponsorship and Exhibitors opportunities: Sponsorship & Exhibitor
PRICING: Sponsorship & Exhibiting Sponsorship
We offer direct and indirect sponsorship opportunities. Direct sponsorship allows you choose the type of sponsorship you’d like to provide, either from our à la carte menu below or a customized opportunity of your choice. Indirect sponsorship is where you choose to allow the conference organizers to allocate your funds according to the areas of greatest need as the organizing committee deems necessary. You are able to give as a tax deductible donation or be sent an invoice as a formal business marketing and outreach expense.
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***Direct Options (all printed items must be approved by the conference committee by the end of April, 2023 |
Rates (€) |
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Flyer Insert (1 single-sided letter-sized flyer provided to all conference attendees at check-in – up to 500 copies) |
200 € (b/w) 300 € (color) |
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Insert Premium (Sponsor will provide up to 5 table items to be given to all conference attendees at check in) Sponsor logo will also be displayed on the website and notebook. |
650 € |
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Tea/coffee break Sponsorship (Tuesday, Wednesday and/or Thursday) Sponsor logo will also be displayed on the website and notebook. (sponsor provides pull-up stands and/or literature which will be displayed in the networking area) |
1000 € per day (before May 8th 2023) |
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Lunch Sponsorship– (Wednesday and/or Thursday)
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2000 € per day (before May 8th 2023) |
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Keynote Speaker Sponsor – 2 opportunities Note. Two Keynote speakers will be selected by the conference committee and the Sponsors can select which one they want to sponsor.
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750 € – 7500 €
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Gala Dinner (Day 2)
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750 € – 7500 € (before May 8th 2023) |
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Awards and Honors (various, to be agreed between the sponsor and the conference committee)
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100 € – 10,000 €
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Customized Sponsorship (various, to be agreed between the sponsor and the conference committee)
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100 €- 30,000 €
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****Indirect Sponsorship (various, to be agreed between the sponsor and the conference committee)
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€ various
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Exhibiting
As an exhibitor, you will have prominent access to the primary area where conference activities will take place. All options below include up to two tables, up to two chairs, and 2 electric/surge protectors. Other furniture or services may be available (additional charge). Full complimentary access to the UPC wifi network is provided. There are no weight restrictions on equipment you bring in; however, you are responsible for your own shipping, setup, and care for personal property. Exhibitors may distribute materials during these times, and offer demonstrations. No walls or partitions will be provided by the conference.
Exclusive package: 5,000 € per booth
One area approximately 10 feet x 7 feet in the main area where conference activities are to take place. You will have your choice of area within the designated space and exclusive access to a classroom nearby (shared with the organizers and other exhibitors) where you can securely store materials overnight and use during the day to conduct any business matters. Included are two complimentary conference registrations for booth exhibitors for your company (non-transferrable), access to all conference breaks and lunches, and two tickets for the Gala dinner held on July 12th, 2023. Additionally, your company logo will be included on all conference brochures and programs, as well as on the conference website with a link to your company’s website. We will include a 1-page (black and white) marketing flyer at no additional costs (up to 500 copies), or you can provide color copies in advance and we will include them at no additional costs.
Choice package: $3,000 per booth
One area approximately 10 feet x 6 feet in the main area where conference activities are to take place. You will also have semi-private (shared with the organizers and other exhibitors) access to a nearby classroom to securely store materials overnight. Access to all conference breaks and lunches are included. Additionally, your company logo will be included on all conference brochures and programs, as well as on the conference website with a link to your company’s website. Included are two complimentary conference registrations for booth exhibitors for your company. Not included: gala dinner tickets.
Additional Exhibitor Information
Exhibit hours are from 1pm – 6pm Tuesday July 11, and 8am – 6pm Wednesday July 12-and 8am-4pm Thursday July 13. All spaces must be installed between these times. If you wish to leave your equipment during the entire conference, note that the location of the exhibits will be in a common area of the university and therefore accessible to students most hours of the day. Conference organizers are not responsible for loss or damage to your equipment or furniture if you choose not to secure them.
We highly recommend that exhibits are staffed during all hours of the conference, especially during breaks and meals. All exhibitors must be registered for the full conference and wear badges at all times. The exhibit hours may be subject to change.
Music or narration is prohibited from playing at any volume that disturbs neighboring exhibitors.
CANCELLATION POLICY
Exhibitors have the right to withdraw from the conference but have to notify the CYPSY26 Conference organizer in writing at cypsy26@u-paris.fr. If written notification is received before March 31st 2023, exhibitors will get a full refund, minus a 300 € administrative charge. No refunds will be issued after this date, without exception.
To guarantee your exhibition space, full payment must be received by June 15th, 2023.
