Home > Congress Information > Instructions for Presenters

Click here for Oral & Early Innovator Presenter Instructions

Click here for Poster Presenter Instructions

Click here for Chair Instructions

Instructions for Oral Presenters
  1. Oral presentations are 15 minutes in their entirety (include individual Q&A).
  2. The Early Innovators Session presentations are 10 minutes in their entirety (include individual Q&A). This session is dedicated to student oral presentations.
  3.  Presenters must register for the conference. There is a limit of one oral/symposium presentation per first author per registration. For a full paper to be published in IOS Press, the study must be presented in person at the conference. Any absences will result in forfeiture of registration costs as well as an automatic rejection in the inclusion of the full paper in the Annual Review of CyberTherapy and Telemedicine. (ARCTT)
Important Deadlines for Oral Presenters:
1. Presenter Registration Deadline is 15 March 2014.
2. Full Paper Submission Deadline is 15 March 2014.
3. Presenter Agreement Form, First Author CV and Registration is Deadline is 15 March 2014.

Paper Format Requirements:
This year, the Proceedings, the Annual Review of Cybertherapy and Telemedicine, an important record of the each years conference, is published by IOS Press in Amsterdam (http://www.iospress.nl) as part of its Studies in Health Technology and Informatics (SHTI) series, in hard copy and online (http://www.booksonline.iospress.nl). The complete series has been full indexed in MEDLINE. To review previous years Proceedings, please visit http://www.arctt.info.

Below are the instructions for this years Proceedings:
  1. Papers chosen for oral presentation may be up to FIVE (5) pages long, total. This includes images and references. In fairness to all authors, any paper that is longer will be refused.
  2. You must adhere to the document format requirements of IOS Press. Please download the instructions here. Note the templates offered for your use. The instructions also serve as an example of a correctly formatted document (with the exception of page headers).
  3. You should submit your paper in two formats: an MS Word document and an identical high-resolution PDF file with all fonts embedded. Submissions can be sent to Conference Coordinator Ms. Chelsie Boyd at cybertherapy@vrphobia.com.
  4. Files should be labeled with first authors surname and first initial. If two papers have the same first author, then use an additional suffix of _1 and _2. Consider these examples:
WIEDERHOLD_B.doc
(Brenda Wiederholds single paper, Word version)
WIEDERHOLD_B.pdf.
(Brenda Wiederholds single paper, PDF version)
WIEDERHOLD_B_2.doc
(Brenda Wiederholds second paper of two, Word version)
WIEDERHOLD_B_1_Fig3.tif
(Figure 1 in Brenda Wiederhold first paper of two, third figure in TIF)

After reading the IOS Press Instructions, please note these answers to the FAQ.
  1. (Important!) Your paper settings in MS Word AND in your PDF conversion software must be for A4 paper, not US Letter Size. If you normally use Letter Size, please be sure your final documents are correct. Paper size affects pagination and, in many cases, compliance with the maximum page limit.
  2. Use single-column format only. Justify left and right margins for a neat appearance. Carefully note the publishers required margins.
  3. Papers should include a brief abstract and keywords. (This abstract is not the same one- or two- page PDF Abstract submitted during the Call for Papers).
  4. Use high-resolution versions of images, following the publishers explanation.
  5. The Proceedings will be printed in black & white. Be sure to test your images for clarity if you provide them in color. In your descriptions, do not refer to colors in illustrations.
  6. Do not paginate your paper or include any other header or footer info. IOS Press will assign this information.
  7. If English is not your native language, please have your paper proofread by a native speaker, preferably one who is familiar with the described technology.

The April 1 deadline is not flexible. IOS Press has a very strict production schedule: time must be allowed for editing, production, and shipment to the conference.

Presenter Agreement Form and CV Requirements:
The first author of each abstract must complete and send the "Presenter Agreement Form" as well as their 2 page maximum Curriculum Vitae (CV). These must be submitted by 1 April or your paper will be rejected. The form will be sent out if your abstract is accepted.


Registration Requirements:
The conference registration must be paid when a paper is submitted to the Proceedings. If registration is not paid by 1 May, 2014, your paper will not be forwarded to the publisher. Conference registration can be handled via our Online Registration Form.

If your paper is NOT accepted to the Proceedings and you withdraw from the conference, you will be refunded your paid registration in full if you withdraw prior to 1 April, 2014.

If your paper is accepted, then it is required that you present the study in person at the conference. Any absences will result in forfeiture of registration costs as well as an automatic rejection in the inclusion of the final published Annual Review of CyberThearpy and Telemedicine. (ARCTT).


Instructions for Poster Presenters

Posters can be an excellent medium for sharing research and engaging conference attendees. We want your poster presentation to be a satisfying experience.

Important Deadlines for Poster Presenters:
  1. The Presenter Agreement Form and First Author CV Deadline is 15 March 2014.
  2. Presenter Registration Deadline is 15 March 2014.

Poster Formatting Requirements:
Posters can be an excellent medium for sharing research and engaging conference attendees. We want your poster presentation to be a satisfying experience. Please feel free to contact the conference coordinator with any questions

Your poster must have a vertical or “portrait” orientation. The vertical axis can be a maximum of 40 inches (102 cm). The horizontal axis can be a maximum of 30 inches (76 cm). Multiple presenters share the same display board. Stay within these dimensions so others have room for their posters.


  Virtual Reality Medical Institute, 30 Clos Chapelle aux Champs, Box 1.3030, 1200 Brussels, Belgium  www.vrphobia.eu
  Interactive Media Institute, 9565 Waples Street, Suite 200, San Diego, CA 92121  www.interactivemediainstitute.com
CopyrightⒸ 2013 by CYPSY19. All Rights Reserved.