| CYBERTHERAPY 2008 |
|
San Diego Poster Presentation Guidelines
Oral / Symposium Presentation Guidelines Note: Presenters will be limited to one oral presentation each as first author Remember that participants in the CyberTherapy conference will come from many parts of the world. English will be the presentation language for the conference. English may not be your first language and English may not be the first language of many of those who attend your presentation. Where possible avoid using written or spoken statements that have meaning in ordinary local conversation but may be confusing to people from other parts of the world. Where such statements (colloquialisms) are a necessary part of your presentation, be sure to explain their meaning to your audience. There is no specific structure to the PowerPoint presentation. However, please be aware of the time limitation of your presentation and make sure not to exceed the time allocated to your talk. Unless presenters explicitely refuse, their Powerpoint presentation will be converted in pdf after their talk and posted on the website the day after the conference. To facilitate this process, presenters are strongly encouraged to use the desktop computers provided in their conference room. Each session has a time limit assigned to it that includes time for introductions of presenters. Structure your presentation so that you present the main points and allow sufficient time for audience questions and discussion. There will not be enough time to go into all the details of the material you are presenting. Summarise your material in order to communicate the most important points to the audience. Direct them to your paper or handouts that contain the details. Decide which parts of your material are the most important and limit your main points to two or three. Keep your audience in mind when prioritising the material. Ask yourself what they might be most interested in, what they might want to know, and what they might want to discuss. Ask yourself what your audience is likely to know already. Check this with them at the beginning of the session. Don't take up valuable time in telling people what they already know. Prepare the presentation with an Introduction, Body and Conclusion. It is often better to prepare the Body of your presentation first, using the two or three main points. Then prepare an Introduction that will gain the attention of your audience and inform them of the goals for your presentation. Your Conclusion should summarise the main points and present insights and interpretations that have emerged during the session. Do not present data or research findings without adding your insights and interpretation. You might consider providing the detailed data as a handout and then speak to the main findings and interpretations. Visual Aids and Technology Support
your presentation with appropriate visual material (e.g. overhead
projector and/or handouts) to reinforce and clarify your verbal
presentation. It is likely to help your audience if they can hear
and see your presentation.
Some suggestions for an effective presentation:
Poster Presentation Guidelines: Any tips on preparing the poster? There is no substitute for careful preparation of the poster and arduous thought about the information it will present. Poster preparation can be expensive if professional artists and graphics experts are used. By
using the bibliography on the preparation and presentation of
posters and through careful and thoughtful preparation the expense
should be minimal. Experience suggests that less text is better with about 50% of the space being free of text. Graphs, tables, charts, pictures, diagrams or lists are useful to illustrate or summarize your argument. Simple fonts like Geneva, Times, or Helvetica are best, and should be used consistently throughout the poster. The individual panels may be assembled or stuck in place at the meeting site, but should be arranged prior to the meeting to be certain they will fit in the space available. What poster dimensions are recommended? Each participant will have a poster mounting space 4 feet high by 6 feet wide (120 cm x 180 cm). The poster number assigned each of the participants will appear in the upper left hand corner of the space. Understandably, we cannot be responsible for posters left at the end of the meeting. Extra copies of the abstracts of the research featured in the poster should be on hand to pass out to interested persons. For this year conference, we suggest you bring pins to install your material on the poster boards. Any tips to increase poster legibility? Since both the poster title and headings for each section of the poster will have to be read quickly by attendees from a distance of 4 feet or more, the lettering will need to be large and bold: title at least 84 pt, name of presenter and institutional affiliation 72 pt, headings 36 pt. By the sparing use of text and the judicious use of illustrations the interest in the poster can be enhanced. The sequence that has proven best is: title + author's name and institutional affiliation, abstract, introduction including methodology, data that may include illustrations, and conclusion. What will happen during the poster presentation time? During the time set aside for the poster presentations, each presenter will want to be present at her or his poster for the entire time. Remember that the aim is conversation and exchange of information rather than the presentation of a scholarly paper in five minutes. Be prepared to offer a short summary (2-4 minutes) of your work, walking interested persons through your poster, and be open to where the conversation leads. It is also useful to have a sign up sheet for persons who wish additional information, and handouts that may be useful. For poster samples, click here.
Paper Guidelines How should submitted papers be formatted? The criteria are quite simple:
All authors submitting full papers may submit them directly to the conference coordinator, Brandon Lozeau, who can be reached at cybertherapy@vrphobia.com. Please have CT13 FULL PAPER in the subject line of the email. |
For
more information on virtual reality treatment options,
you may wish to visit The Virtual Reality Medical Center at www.vrphobia.com